The Sales Tax Who, What and Where

Direct selling is big business — $189-billion-a-year big business — with more than 117 million independent distributors worldwide*, representing everything from clothing and jewelry to wellness, nutrition products, and home décor. And with the distributor compensation complexity factored in can cause some complicated tax compliance rules.

The Who

For starters, who is responsible for reporting sales tax? That depends. Some states require each independent consultant selling in that state to register to collect and remit sales tax. Others offer a tax collection agreement where the direct selling company can do this on behalf of their distributors. State rules vary on collection, reporting, and remittance as well as on annual income, commissions and sales thresholds for compliance. Direct selling organizations must also obtain reseller permits and track exemption certificates for any wholesale transactions to their independent distributors.

Pick up your print copy of the August 2018 issue in which this article appeared.

The What

Then there are tax rules around what you sell. Product taxability can get complicated quickly for direct sellers who sell into multiple states. Nutritional products, for example. Ten states and the District of Columbia exempt vitamins, food or nutritional supplements from sales tax. Others, like Illinois and Utah, tax them at a lower rate. Similar rule variations and exemptions apply to clothing and food as well. Direct sellers are also subject to use tax on the retail value of the free, incentive-based and promotional products used by or given to distributors, party hosts, and customers.

In some states, shipping and handling charges are considered part of the total selling price and are subject to the same tax rules as the items purchased. In Washington, for example, shipping and freight charges on retail sales to customers are subject to sales tax, while items sold and shipped to a wholesaler (the distributor) are exempted with a valid resale certificate.

The Where

Finally, where you sell comes into play as well. Nexus rules are changing as states continue to stretch the definition of what constitutes “physical presence” and now directly target common business practices associated with direct selling, such as participating in trade shows, a remote sales force, affiliate marketing and online selling.

Keeping track of the “who, what and where” of sales tax can be overwhelming for direct sellers who are simply trying to grow their business. Consider these two options (1) software that manages sales tax in your accounting and billing systems to remove any uncertainty, ensuring the right rates and rules are applied to transactions, the proper tax owed is reported and remitted to the states, and returns are filed correctly and on time or (2) an added burden on your business. Make sure your option helps your independent consultants grow their business and remove potential risk.

Colt Passey

Colt Passey

Colt Passey is a Strategic Alliance Manager at Avalara. He has been with Avalara for 3 years and has over 10 years in sales and business development experience. Colt manages the Direct Selling vertical at Avalara and has helped partners, business owners, and finance professionals in maintaining compliance and leveraging best-practices across the industry.